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Association accounting

Journal, bank reconciliation, cash, inventory, balance sheet and year-end closing: your association’s cash accounting.

Cash accounting for an association, right in your site administration: income and expense entries, supporting documents, bank reconciliation, cash counts, inventory, balance sheet and year-end closing. For the treasurer, not for visitors.

A clear journal

Income, expenses and transfers between cash box, account and savings, with a continuous document number, categories, filters and search.

Nothing gets lost

An entry is never deleted: you correct it (reason required, previous version kept) or cancel it. Documents go to the bin and can be restored.

Bank and cash that add up

Reconciliation with the difference computed for you, cash counts compared with the theoretical balance, your bank statements archived month by month.

Ready for the general meeting

PDF balance sheet, audit pack (ZIP with the journal and every document) for the auditor, year-end closing with a fingerprint of the balance sheet.

The journal of entries

Enter in seconds: direction, date, account, category, amount, label, third party, payment method and supporting document. The balance of every cash box and account is always in view; ticked entries and entries carrying a document are spotted at a glance.

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The journal of entries of the Association accounting module, with the balances of three cash accounts, entry form and a filterable list

Bank reconciliation without a calculator

You get the bank statement: enter its balance, tick the entries that appear on it, the module computes the difference. It must be zero. What is left to tick is flagged, and closing warns you as long as something is off.

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The bank reconciliation screen: entries to tick, the September statement reconciled with a zero difference

Balance sheet, audit pack and closing

The position at the date of your choice: income and expenses by category, result, balances, reconciliations. Download the PDF balance sheet, the audit pack for the auditor, or export to Excel and CSV. Closing is final: the next year is created with the closing balances.

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The Balance sheet, exports and closing screen: income, expenses, surplus, cash, documents to download and year-end closing

What the module provides

AreaFeatures
Financial yearsOne year per period, cash accounts and categories per year, closing balances carried to the opening of the next.
EntriesIncome, expense, transfer; continuous R-/D-/T- numbers never reused; correction with reason and history; cancellation; PDF or image documents.
Bank and cashReconciliation per statement with difference, separate ticking of both sides of a transfer, cash counts, archived bank statements with bin.
InventoryEquipment bought, available or removed (with reason), linked to the matching expense; stock is carried over. No depreciation: a simple follow-up.
OutputsPDF balance sheet, audit pack ZIP, Excel and CSV journal, summary; closing balance sheet kept with its SHA-256 fingerprint.
SecurityThree separate rights (entry, balance sheet and closing, reference data and purge), two of them sensitive; every action token-protected; documents stored out of reach of the web; audit log.
IndependentNo link with membership, invoicing or the shop: a standalone module, administration only, entirely in the built-in database.

What the module is not

It is cash accounting (income, expenses, balances), suitable for most small and medium associations. It is not double-entry accounting software with a chart of accounts: if your association must use one, or your accountant requires it, use that tool and keep this module as a cash and bank journal. Have your set-up validated by your treasurer or accountant.

Indicative pricing

OptionPrice
Association accounting module (licence)€290 excl. VAT
LicencePerpetual, one site, updates for 12 months
Trial14 days, no commitment, from the module catalogue
Set-up for youOn quote: financial year, cash accounts, categories, opening balances

Price is indicative and may change.

A treasurer to equip?

Tell us how your association works: we will tell you what the module covers and what to plan for.

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Association accounting

Journal, bank reconciliation, cash, inventory, balance sheet and year-end closing: your association’s cash accounting.